Associate Child Care Executive

Imagine being part of one of the most respected human services organizations in the world—a place where your work positively influences the lives of others, a place where you thrive in a values-based environment, a place where you are building a better future for yourself and your community.
General Function: Under the supervision of the Associate Vice President of Child Care and in harmony with the mission and purpose of the established policies and goals of the YMCA of the Virginia Peninsulas, the Associate Child Care Executive is responsible for the administration of safe, quality childcare programs.
Provides leadership to include Summer Camp, School Age Care, Teen Programs, Pre-School programs, Youth and Child Watch.
This position supervises 3 full-time directors and numerous part-time and seasonal youth department employees and volunteers to ensure successful programming.
The Associate Child Care Executive gives leadership to association priorities including Virginia Department of Education licensing requirements, regulatory compliance, training and risk mitigation in the area of childcare, as well as the direct support for the Associate Vice President of Child Care.
Major emphasis and responsibilities must be in the areas of budget, community relationships, program growth, staff development and the positive approach to problem solving.
Provide staff leadership role on Center Advisory Board committee.
Qualifications: 1.
Bachelor’s degree in a related field preferred or equivalent experience required; core competency and course work required per page 19 of the Virginia Department of Social Services Licensing Standards.
2.
Y-USA Multi-Team Leader Certification (or equivalent) required within two years and must begin working towards certification within 6 months.
3.
Minimum of five years supervisory experience required, with multi-site experience required.
4.
Medication Administration Training Certified attained within first 60 days of employment, and maintained thereafter.
5.
A Commercial Driver’s License (Class C) with Passenger Endorsement obtained within the first year of employment.
6.
Minimum of 3 years non-profit finance experience required, with budget responsibilities in excess of $700,000 annually, and ability to demonstrate sound fiscal management.
7.
Background must include strong skills in human relations, program management, volunteer and staff development, board committee relations and staff supervision.
8.
Excellent communication skills, both verbal and written.
9.
Proof of a negative TB test within the last 2 years.
10.
Certification in CPR/First Aid/AED/O2.
11.
Complete and maintain required trainings to include: New Employee Orientation (NEO), Bloodborne Pathogens, Child Abuse Prevention (CAP), and Sexual Harassment.
12.
Satisfactory completion of a criminal background check and Child Protective Services check.
Essential Functions: • Support the mission, vision and goals of the YMCA.
• Promote a professional values-based culture by leading with the values of caring, honesty, respect, and responsibility.
• Lead in a manner that advances our cause to strengthen the foundations of community through programs that focus on youth development, healthy living and social responsibility.
• Promote and participate in YMCA fundraising efforts to include Annual Giving Campaigns.
Program Development • Lead Child Care team to organize, plan, promote, and schedule programs and events such as Parent’s Night Out and seasonal festivals to assist in center retention efforts.
• Oversee the planning and implementation of center holiday and spring break programs.
• Review and evaluate all programs to determine participant needs and possible areas of improvement or growth.
• Work closely with Virginia Department of Education, office of child health and safety, to ensure compliance of operational standards.
• Develop and maintain collaborative relationships with community agencies in service delivery.
This includes, but is not limited to school principals, officials, and church personnel.
Program Administration • Prepare and administer assigned annual budget, making forecast revisions as necessary to meet or exceed budget guidelines.
• Oversee the management of weekly payments by the parents of the preschool, before and care school child care and day camp participants.
• Ensures responsible purchasing, care, maintenance, and storage of program supplies and equipment in accordance with the operating budget.
• Maintain proper documentation to meet or exceed state licensing requirements and Association Quality Standards.
Safety and Risk Management: • Ensure all Y program standards and best practices are implemented and followed.
• Apply YMCA policies and procedures, including those related to best practices, emergency procedures, medical and disciplinary situations and child abuse prevention.
• Track and oversee drills (2 per month) for all child care centers.
• Ensure all Association childcare staff members are properly trained and prepared for emergency situations.
Ensure training requirements are being met through association and reporting of all incidents/accidents according to risk management procedures and protocols are being followed.
• Ensure compliance of systems in place to monitor staff member certifications and expirations.
• Ensure compliance of systems in place to monitor child care site inspections and expirations.
Team Leadership: • Recruit, hire, train, develop, retain, and lead Y staff; review and evaluate staff performance; develop strategies to build an exceptional culture and to motivate the staff and volunteers to achieve their goals.
• Work collaboratively with all of the Y's Child Care Cabinet to support the high-quality development and delivery of the Y's significant Youth Development programming across the region • Attend, and actively engage in certification/leadership programs, conferences, meetings, and events.
• Hold regular one-on-one meetings with all staff members to learn about, gauge satisfaction, and provide career development coaching/training.
• Ensure all members, guests, and program participants are in a safe environment and actively follow Center Emergency Operations Plan (EOP).
• Carry out other related duties as deemed necessary by the youth development department.
YMCA Leadership® Competencies (Multi-Team Leader): Engaging Community, Communication & Influence, Inclusion, Collaboration, Emotional Maturity, Critical Thinking & Decision Making, Developing Self & Others, Philanthropy, Change Leadership, Fiscal Management.
Supervisory Responsibilities: 1.
Directly supervise Child Care Director and Site Directors.
2.
Carry out supervisory responsibilities in accordance with the organization’s policies and applicable laws.
3.
Hire and train all key leaders on Center and Association policies, procedures and guidelines.
4.
Lead key leaders by training, appraising, and rewarding them.
5.
Establish career development program for key leaders.
6.
Teach and support positive conflict management among key leaders.
Skills and Ability Requirements: 1.
Ability to read, analyze and interpret documents.
Ability to respond effectively to inquiries or complaints.
2.
Ability to apply mathematical concepts to practical situations.
Must be able to apply mathematical operations to such tasks as budget preparation and program planning.
3.
Ability to reason and define difficult problems with limited direction as to means and results.
4.
Ability to meet the physical demands of this position, which include mobility for travel to conferences, touring facilities, properties and participating in promotional and special events sponsored by the Association.
Effect on End Result: 1.
A high degree of member satisfaction in child care programming is achieved, as measured by NPS and other KPIs.
2.
High-quality, safe child care programs that meet/exceed Virginia licensing standards.
3.
Increased participant and financial growth year-over-year with sustainable programming.
4.
A positive image of YMCA child care is portrayed to members, staff, volunteers, and the community.
5.
Staff are well trained in child development and are viewed as positive role models for children in our care.
6.
Staff feel a loyalty to our cause measured by Association Satisfaction Survey.
Excellent benefits, including 12% retirement upon meeting the requirements of the National YMCA Retirement Fund.
Shared cost health/dental insurance, FSA, $50,000 Life/AD&D policy, vacation and sick leave.
Includes YMCA Family Membership.